The 27 Key Email Templates You’ll Need in 2017

You’ve got plenty of great things to accomplish this year. Which means you shouldn’t be wasting your energy crafting the perfect email when you can spend that time writing an awesome cover letter, becoming a better manager, or coming up with your next big idea.

So, to help streamline your inbox, we’ve compiled basically any and all templates you’ll need for any work situation, ever. Seriously, there’s nothing you’ll have to worry about if you keep this guide handy.

Here’s what you should write if you’re…

1. Thanking Someone After an Interview

This is the most important email you’ll send in your job search. After you nail your interview, you’ll want to follow up with a quick thank you note for meeting with you (bonus points if you send a handwritten card, too).

Get the Template

2. Asking Someone to Help You Find a Job, Please

Using your network to land a job is not only common nowadays, but it’s one of the best ways to get your foot in the door. Just make sure it’s personalized and polite—a.k.a., you’re respecting their time and energy to help you out).

Get the Template

3. Asking Someone Kinda Random for Help in the Job Search

Yes, you can ask people you don’t speak to often or people you don’t know super well to help you in your job hunt. But you have to approach it in a unique way.

Get the Template

4. Asking Someone to Connect You to a Company or Person

If you have a particular person or company in mind that you’d just love to work with, you can reach out to someone specific and ask for an introduction.

Get the Template

5. Asking for a Referral

Your friend knows someone at your dream company. Now all you have to do is kindly ask for a referral and boom, you’re in (or, almost in—you still have to interview).

Get the Template

6. Getting Help From Someone You Email a Lot

Nobody wants to come across as that annoying person who follows up every single day. But, if you have to be persistent, here’s how to frame your ask.

Get the Template

7. Getting Help From Someone You’ve Canceled On

It can be uncomfortable to reach out to someone you’ve bailed on in the past. Luckily, there’s a way to squelch that awkwardness (and get what you came for).

Get the Template

8. Negotiating a Salary When the Offer’s Too Low

While negotiating your salary can happen over the phone, you can set up the conversation via email so it doesn’t go undiscussed.

Get the Template

9. Recovering From Not Responding for a While

So, you missed an email lingering in your inbox. Or, you’ve been delaying responding and it slipped your mind. Here’s how to recover without burning an (online) bridge.

Get the Templates

10. Getting Out of an Introduction You Don’t Want to Respond To

Someone sent you an introduction, and you don’t think you’re the best person to help. Or someone connected you without asking—it happens! Here’s how to turn down a request without hurting the other person’s feelings.

Get the Template

11. Asking if It’s OK to Introduce Someone

Before you go for the intro, make sure you get the receiver’s permission (this is critical if you want to avoid annoying someone you care about).

Get the Template

12. Making an Introduction

And if they say yes, the introduction email’s easy peasy.

Get the Template

13. Thanking Your Network

Whether someone gives you some stellar advice, introduces you to their connections, or serves as a reference, you’ll want to have some thank you notes ready in your back pocket.

Get the Template

14. Asking for a (Good) Reference

You always want to formally ask someone to be your reference in the job search—but if you want it to be a terrific reference, this template is the perfect formula.

Get the Template

15. Turning Down a Job Offer

Yes, it’s possible to turn down a job offer gracefully, and all it takes is one email.

Get the Template

16. Following Up on a Job Application

Haven’t heard back from your dream company in a while? Throw the hiring manager a short and respectful note checking in on your application (who knows, it just might help your chances).

Get the Template

17. Following Up With a Networking Contact

Make reaching out to a recent connection you made at a networking event or through a friend way less awkward by tailoring it to the specific person.

Get the Templates

18. Saying No to Something You Want to Help With, But Can’t

Your close colleague asks for help on a project, but you’re swamped, even though you want to help. Here’s how you can lightly turn down their request and still be of service.

Get the Template

19. Saying No to a Project

But if it’s a project you absolutely don’t want to help out with, there’s a way to reject them nicely, too.

Get the Template

20. Pitching an Awesome Idea

You just came up with a great idea to improve a process at your company—good, now send out this email and make sure someone says an enthusiastic yes to it.

Get the Template

21. Trying to Get a Meeting With Anyone

Most people ignore cold calls. But this template ensures everyone will read yours’ and respond.

Get the Template

22. Asking Your Boss to Send Less Email

It’s just not good for you to work after hours or on weekends—send your manager this message and they’ll stop bothering you via email when you’re out of the office.

Get the Template

23. Crafting an OOO Message

Don’t be boring and craft a generic out-of-office message. These templates should make your copy a work of art for anyone who reads it.

Get the Templates

24. Inviting a Candidate to Interview

Once someone passes the paper test, it’s time to bring them in.

Get the Template

25. Sending a Job Offer

Exciting, you made a hire! Now the hard part should be over.

Get the Template

26. Turning a Candidate Down

Or, if they’re just not the right person, here’s how to handle that tricky situation.

Get the Template

27. Going on Maternity Leave

When you’re a new parent, the last thing you want to worry about is your inbox. These three templates will make at least one part of the process easier.

Get the Templates

Photo of person on laptop courtesy of Hero Images/Getty Images.

قالب وردپرس

About Daily Muse

Daily Muse
The Daily Muse is the daily publication of The Muse, your ultimate career destination that offers exciting job opportunities, expert advice, and a peek behind the scenes into fantastic companies and career paths.

Leave a Reply

Your email address will not be published. Required fields are marked *