The Staff Accountant is responsible for all financial activities and matters of the assigned programs. The job duties of the Staff Accountant will ensure all that all programs federal or not adhere to federal rules and regulations pertaining to Financial Information. Under the direction of the Director of Finance, this person will work closely with the Program Manager and Program Director to make sure financial reports are timely and accurate. This position will manage all of the programs that are assigned to the role from origination, creation of budgets to monthly monitoring through closeout.
Essential Duties and Responsibilities:
Budgets and Financial Management
Develops program budgets and do budget revisions as necessary. Responsible to record funds received for the programs/grants assigned to the role. Work with Program Managers on a monthly basis to make sure financial information is timely and accurate. Monitor monthly program and department budgets to ensure that budget overruns do not occur (if they do, the Staff Accountant must collaborate with the Director of Finance and/or CFO and the appropriate Director to develop cost savings or revenue generating strategies).
Ensure adherence to internal controls as outlined in the finance policies and procedures. Sets goals and deadlines to complete deadline-oriented functions within the Finance Department using the most effective and efficient processes to get things done, with a focus on continuous improvement for programs assigned to the role and ensures they all run efficiently and have timely and accurate reporting available for management, program managers and directors.
- Systems – Accounting System (Intacct) Program Management, Payroll Processing System.
- Functions -Grants Management, Bank Account Reconciliation, Credit Card Reconciliation, Fixed Asset Management, Forecasting, Financial Analysis, Strategic Insight, etc.
Monitor and maintain Financial Reports. Financial reports include Payroll and Job Cost Reports. Program reports need to be broken down into Administration, CACFP, In-Kind and T&TA. Review program reports with Program Managers and Program Directors when necessary. Job Cost Reports should be in line with outside agency requests. Most will include a Budget to Actual Report. Others will include tracking both In-Kind or Match for the program. Also will need to monitor all leases and contracts associated with program(s) or grant(s) assigned to the role. Keep list of Fixed Assets for project(s) or grant(s) that are assigned to the role.
Federal Program Requirements
Keep copies of all contracts for the programs assigned to the role. Know when the due dates are for the reports due to the particular agencies. For Federal programs those include SF424 Original Budget, SF424 Semi-Annually, SF424 Budget Revision and SF424 Closing Report. Additional duties include calculating amounts for Expense Draws (at least two time a month), Journal Entries to re-class expenses or revenues, Journal Entries to Encumber Expenses. Facilitate the Financial Section of the Federal Monitoring Reviews and Self Assessments for the Grant(s) assigned to the role.
Attend Finance Department Meetings and Program Management Meetings. It is very important to build a solid relationship with the program managers and support staff. This role will need to get information from them and they will need to feel comfortable to come to the Staff Accountant as the first point of contact in the Finance department and get the information they require. Additionally, the Staff Accountant will support the CFO in developing long-term budgets based on historical data that include the program budget that the Staff Accountant will be assigned. Will need to support the CFO and Director of Finance on preparation of Fiscal and Compliance Audit.
Knowledge, Skills and Abilities:
- Knowledge and proficiency of Microsoft Office Programs, Internet and Email
- Knowledge and understanding of the Office of Management and Budget Circular A133 audit
- Experience with Payment Management System
- Skilled in organization and time management
- Strong analytical skills; basic business intuition and prudential judgement
- Excellent written and verbal communication skills
- Excellent relationship management skills, interpersonal and networking skills
- Excellent diplomacy, tact and strong negotiation skills
- Ability to perform financial analyses, create reports, and process accounts receivable transactions
- Ability to work in a culturally sensitive way with people of various backgrounds
- Ability to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace
- Ability to work effectively with the CFO, Director of Finance, finance staff and co-workers
- Ability to work and meet deadlines with minimal supervision
- Ability to work a flexible schedule to meet business needs as required
- Ability to engage a wide range of stakeholders with impeccable integrity
- Must be able to pass a drug, fingerprint and background
- Must possess a current driver’s license, liability insurance and have a clean driving record (no preventable accidents or moving violations for the past three years, and no convictions for driving under the influence of alcohol or drugs, or reckless driving)
- Bachelor Degree in Finance or Accounting is preferred
- At least 3 years of broad non-profit finance/accounting experience including complex fund and grant accounting, compliance and reporting is required
- Experience managing budgets with government (federal and state) contracts and grants that have diverse programs areas is preferred
- Experience with non-profit residential housing program(s) is preferred
- Experience working with information technology staff to manage finance and accounting software packages is preferred
- Experience with Intacct is preferred
The Finance Department operates in a fast-paced environment. In performing the duties of this position, the employee must be able to work under pressure, handle multiple demands from various people and prioritize the work to meet organization needs and deadlines. The employee is regularly required to see, hear, sit, stand, walk, talk, bend, stoop, lift and stretch. May stand or walk 50% or more of the workday. The employee is also required to use fine motor skills to write and type. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
The Staff Accountant agrees to read, comply with and sign the employee handbook and all policies and procedures within.
Job Type: Full-time
- Accounting in non profit: 3 years