The Senior Accounts Payable Specialist – (Oracle Operations) position reports to the AP Manager to execute the payable function and create payment batches in Oracle. The Senior Accounts Payable Specialist will be required to assist with all aspects of the Procurement to Payment (P2P) process. The Senior Accounts Payable Specialist is the first escalation point of contact for vendor related inquiries.
Key Job Responsibilities
Ensure required control reviews have been completed, schedule accounts payables check batch processing and ACH processing are completed as required.
Coordinate with the Treasury department to perform daily clearing of checks in Oracle
Process void payments, run positive pay report, process refund checks, input “wire transfer” payments to record AP liability.
Process recurring payments for legal contracts and maintain records.
Execute non-Po payment requests.
Manage workflow of the internal ticketing system to ensure timely entry of manual payments.
Review each request against the Schedule of Authority (SOA) matrix to ensure proper controls are in place and payments are authorized within appropriate limits.
Perform “Dataload” functionality to input multiple lines of data into Oracle.
Undertake a range of operational activities associated with accounts payable including providing an escalation point for complex queries, providing advice to vendors, statement reconciliations, exception handling, audit requests and other relevant duties as required.
Prepare and maintain reports and other documentation for management when requested.
Perform Month End Close duties and run all associated reporting.
Internal & External Communication
First escalation point of contact for vendor related inquiries.
May assist in training of new hires in all aspects of the AP Oracle module and related activities.
Attention to Communication
Exceeds Customer Expectations
Concern for Quality
Hours Per Day
Lifting 0 – 15 lbs*
Lifting 16 – 50 lbs*
Lifting 51 – 100 lbs
Lifting Over 100 lbs
Carrying 0 – 15 lbs*
Reaching (above your head)
Carrying 16 – 50 lbs*
Carrying 51 – 100 lbs
Carrying Over 100 lbs
Pushing/Pulling 0 – 15 lbs*
Pushing/Pulling 16 – 50 lbs*
Pushing/Pulling 51 – 100 lbs*
Pushing/Pulling Over 100 lbs
- Identifies the physical requirements that team members perform without assistance. Frequency can be Continuously, Frequently, Occasionally, Never
Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
College degree with Accounting focus preferred
3 – 5 years of Accounts Payable experience required with Oracle R12 experience highly desired
Work effectively with internal/external clients
Proficient in Windows, Microsoft Office Applications, and Excel
Strong internal customer focus, organization and time management skills are essential
Demonstrated attention to detail and concern for quality
Ability to complete assignments accurately with frequent interruptions, and by the appropriate deadline
Ability to handle escalation matters and difficult situations in a calm and professional manner
Must have strong work ethic, maintain confidentiality, well organized and self-starter
Willingness to drive change, mind-set for continuous improvement, and implement new ideas as directed by the AP manager
Detail oriented, professional attitude, reliable
Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Ability to communicate effectively verbally and in writing and be able to interact with employees and vendors in a professional manner
Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness