Senior Accounts Payable Specialist job – PSAV – Rosemont, IL

Position Overview

The Senior Accounts Payable Specialist – (Oracle Operations) position reports to the AP Manager to execute the payable function and create payment batches in Oracle. The Senior Accounts Payable Specialist will be required to assist with all aspects of the Procurement to Payment (P2P) process. The Senior Accounts Payable Specialist is the first escalation point of contact for vendor related inquiries.

Key Job Responsibilities

Data Management

Ensure required control reviews have been completed, schedule accounts payables check batch processing and ACH processing are completed as required.

Coordinate with the Treasury department to perform daily clearing of checks in Oracle

Process void payments, run positive pay report, process refund checks, input “wire transfer” payments to record AP liability.

Process recurring payments for legal contracts and maintain records.

Execute non-Po payment requests.

Manage workflow of the internal ticketing system to ensure timely entry of manual payments.

Review each request against the Schedule of Authority (SOA) matrix to ensure proper controls are in place and payments are authorized within appropriate limits.

Reports Management

Perform “Dataload” functionality to input multiple lines of data into Oracle.

Undertake a range of operational activities associated with accounts payable including providing an escalation point for complex queries, providing advice to vendors, statement reconciliations, exception handling, audit requests and other relevant duties as required.

Prepare and maintain reports and other documentation for management when requested.

Perform Month End Close duties and run all associated reporting.

Internal & External Communication

First escalation point of contact for vendor related inquiries.

May assist in training of new hires in all aspects of the AP Oracle module and related activities.

Required Skills

Competencies

Attention to Communication

Exceeds Customer Expectations

Building Teamwork

Concern for Quality

Initiative

Physical Requirements

Physical Requirements

Hours Per Day

Lifting Requirements

Frequency

Sitting

0-1 Hours

Lifting 0 – 15 lbs*

Occasional

Standing

0-1 Hours

Lifting 16 – 50 lbs*

Never

Walking

0-1 Hours

Lifting 51 – 100 lbs

Never

Stooping

0-1 Hours

Lifting Over 100 lbs

Never

Crawling

0-1 Hours

Kneeling

0-1 Hours

Carrying Requirements

Frequency

Bending

0-1 Hours

Carrying 0 – 15 lbs*

Occasional

Reaching (above your head)

0-1 Hours

Carrying 16 – 50 lbs*

Never

Climbing

0-1 Hours

Carrying 51 – 100 lbs

Never

Grasping

0-1 Hours

Carrying Over 100 lbs

Never

Auditory/Visual Requirements

Frequency

Pushing/Pulling Requirements

Frequency

Close Vision

Continuously

Pushing/Pulling 0 – 15 lbs*

Occasional

Distance Vision

Frequently

Pushing/Pulling 16 – 50 lbs*

Never

Color Vision

Frequently

Pushing/Pulling 51 – 100 lbs*

Never

Peripheral Vision

Frequently

Pushing/Pulling Over 100 lbs

Never

Depth Perception

Frequently

  • Identifies the physical requirements that team members perform without assistance. Frequency can be Continuously, Frequently, Occasionally, Never

Hearing

Frequently

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Experience

Job Qualifications

College degree with Accounting focus preferred

3 – 5 years of Accounts Payable experience required with Oracle R12 experience highly desired

Work effectively with internal/external clients

Proficient in Windows, Microsoft Office Applications, and Excel

Strong internal customer focus, organization and time management skills are essential

Demonstrated attention to detail and concern for quality

Ability to complete assignments accurately with frequent interruptions, and by the appropriate deadline

Ability to handle escalation matters and difficult situations in a calm and professional manner

Must have strong work ethic, maintain confidentiality, well organized and self-starter

Willingness to drive change, mind-set for continuous improvement, and implement new ideas as directed by the AP manager

Detail oriented, professional attitude, reliable

Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

Ability to communicate effectively verbally and in writing and be able to interact with employees and vendors in a professional manner

Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

About secureteam

secureteam
A Computer Programmer whose articles got mentions from the likes of The New York Times, Kissmetrics and AllTopStories. He writes articles, novels and poems; spends most of his time reading everything he could get his hands on. He is currently pursuing his Masters from The University of Illinois and holds a Bachelors in Electronics Engineering from the University of California. He is a programmer, a motivational writer and speaker.

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