Office Assistant IV job – State of North Carolina – Mecklenburg County, NC


This position is located in Mecklenburg County (Charlotte, NC) in the District Office.

Pay Grade 59 (Salary Range: $27,013 – $40,224).

Position will provide clerical (fiscal and personnel) support to the Judicial District Manager, Assistant Judicial District Managers, and the employees therein consisting primarily of Probation/Parole Officers. Position will require interaction with criminal offenders. Many functions and tasks are performed that involve extensive public and staff contact.

Position will process time administration, various types of leave to include but not limited to FMLA and Workers’ Compensation. Will process employment packages and prepare packets for new hire orientation.

Position will provide fiscal support services in the key areas of inventory control management, office operations, public and staff relations, and will use the NC Accounting System and E-procurement system. Enter requisition and usage orders, verify state contract items, vendor information, mileage reports, shipments and purchase orders receipts; order supplies and assist with fiscal inventory.

Compose memoranda, letters, official court documents and reports electronically with limited instruction from supervisor. Proofread documents for spelling, grammar and punctuation. Effectively maintain and organize files and records both hard copy and electronically and track large amounts of data. Review complicated tasks to ensure accuracy and integrity of information. Position works under pressure to meet deadlines for reports, inventory and purchasing, tracking data reports, suspense files and other requirements. Receive and process mail. Make arrangements for meetings; screen calls and visitors. Comprehend and abide by policy and procedures, interpret instructions given orally or in written form. Position will provide guidance and support to subordinate clerical staff.

Knowledge, Skills and Abilities / Competencies
Must possess computer knowledge to include MS Office applications (Word and Excel), the Internet, and usage of email. Ability to learn other software applications such as Beacon/SAP.

Management prefers:

* Ability to maintain confidentiality and work well independently,

* Ability to effectively and accurately operate various office machines to include computer, calculator, fax and copy machine,

* Ability to communicate with Community Corrections staff, offenders, applicants, outside agencies and the general public in both oral and written form,

* Organizational ability in keeping records, writing reports, and maintaining logs.

May be required to obtain Notary Public certification.

Minimum Education and Experience Requirements
Graduation from high school and demonstrated possession of knowledge, skills, and abilities gained through at least two years of office assistant/secretarial experience; or an equivalent combination of training and experience.

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