Executive Assisant job – Insight Recruiting – San Francisco, CA

Executive Assisant

Insight Recruiting

San Francisco, CA 94104

Executive AssistantFull spectrum advertising agencyis seeking an enthusiastic and drivenExecutive Assistant.The Executive Assistant will be critical in ensuring the day-to-day runs smoothly and efficiently, while graciously navigating the needs of multiple stakeholders and departments. This is a wonderful opportunity to learn first-hand about the rapidly evolving industry of advertising and marketingin a collaborative and creative culture, full of talented and compassionate people.Responsibilities: Interface with Account Services, Strategy, and Technology departments, taking requests, managing project deadlines and helping ensure properly staffed teamsManage calendars (meetings, engagements, travel) for EVP, being the go-to person for agency staff concerning meeting availability for creative reviews and -other business mattersManage EVP’s email accounts, including monitoring e-mail and responding on their behalf when appropriateOrganize travel arrangements and build trip itineraries including flight, hotel, and car service/rentalOrganize travel to lunch and offsite meetings including reservations, parking and directionsUpdate and manage list of new business prospects as well as contact informationAuthor correspondence on EVP’s behalf, including but not limited to letters to business contacts and new business prospects, including thank you notes and meeting follow-upsAssist with bookkeeping duties including, but not limited to, EVP’s expense reports and timesheetsAssist in managing ongoing projects to successful completion alongside Account leads and internal Ops teamsProvide thorough research for reports, articles and presentationsEdit/proofread EVP’s communications and presentationsCoordinate mailings and other communications effectivelyAttend monthly Operations team meetings, assist in agency event planning, and cover front desk as neededQualifications: At least a year of experience assisting in an office environment; previous experience as an Administrative or Executive Assistant in the advertising and/or entertainment industries a plusExperience with travel planning, drafting correspondence, and planning events/meetingsProficient in Microsoft Office (Excel, Word, Outlook and PowerPoint)Energetic, flexible, able to work in a fast-paced and dynamic work environmentProactive, action-oriented, and resourceful; able to manage time with minimal supervisionCheerful, but professional personality that shows in all aspects – in person, over the phone and e-mailExtremely organized and detail-oriented; able to efficiently organize and schedule others, ensuring follow-through on any task to completionProven ability to exercise discretion as it relates to business issues, protocol, and the handling of confidential informationSalary: $55-60K

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A Computer Programmer whose articles got mentions from the likes of The New York Times, Kissmetrics and AllTopStories. He writes articles, novels and poems; spends most of his time reading everything he could get his hands on. He is currently pursuing his Masters from The University of Illinois and holds a Bachelors in Electronics Engineering from the University of California. He is a programmer, a motivational writer and speaker.

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