Perform heavy administrative duties for Senior Executives across several areas of Aon’s Finance Organization, including the Internal Audit Department and Controllership function. This position has access to and regularly works with information of the most sensitive, highly confidential, strategic, and critical nature. The scope and complexity of this position is such that the Executive Assistant is regularly dealing with diverse matters that require substantive knowledge of the Senior Leader’s area of responsibility. This is a highly visible position with interaction with Senior Level Executives, the individual, must be professional, have a strong work ethic, high level of confidentiality, be highly organized and have the ability to work autonomously.
Maintains and manages calendars in Outlook, including heavy coordination of travel arrangements and itineraries.
Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.
Composes and types correspondence, memos, presentations, organizational charts, confidential materials, etc.
Schedules and coordinates meetings, conference calls, and other executive events and provides the appropriate equipment/materials and provides hospitality services as needed in these meetings.
Organizes, prioritizes, and summarizes the content of incoming materials, specially gathered information, special requests, and meetings.
Prepares special or one-time reports, summarizes or replies to inquiries, and creates, maintains, and updates spreadsheets to support reporting and analysis for senior leader approval.
The Executive Assistant ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary.
Maintains database information, such as mailing lists, vendors, etc. in applicable format.
Maintains manuals, policy and procedure files, etc., in applicable format.
Assists in research, testing, and/or implementation of revised policies and procedures.
Processes purchase requests for additional office supplies as needed.
Minimum of 5-7 years supporting senior level colleagues.
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable.
Excellent customer service skills and exceptional attention to detail.
Superior writing skills—grammar, punctuation, spelling and proofreading.
Communicate effectively and professionally.
Desire and ability to work well with other executive assistants, both locally and across geographies to coordinate administrative support.
Demonstrates strong organizational and time management skills.
Models professional appearance and demeanor in a business casual environment.
Demonstrates discretion on highly confidential matters.
Individual with knowledge of the principles and practices within a technical/ professional discipline.
Possesses advanced analytical, technical and problem-solving skills and abilities.
We offer you
A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
Our Colleague Experience:
From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day. They make a difference, work with the best, own their potential, and value one another. This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility.
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Aon Colleague Experience
(NYSE: AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.
By applying for a position with Aon, you understand that,
should you be made an offer, it will be contingent on your undergoing and successfully completing a background check
consistent with Aon’s employment policies. Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position.
Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status. Aon is committed to a diverse workforce and is an affirmative action employer.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.