Assistant Community Director job – Heritage Senior Living – West Allis, WI

Assistant Community Director

Heritage Senior Living

18 reviews

West Allis, WI


This position is available at our Elm Grove and West Allis locations.


  • At least one year experience in a health care setting, preferably in long term care or assisted living facility
  • Free from communicable diseases, negative TB test, free from disability that would adversely affect persons to be served
  • Clear criminal record
  • Ability to direct the work of others, prioritize assignments, delegate and follow through in a systematic manner
  • Excellent time management skills
  • Ability to effectively represent the company to the community at large
  • Possess excellent conflict resolution skills
  • Prefer college degree



  • On-call duty as outlined by the Executive Director
  • Responds to emergency calls in timely manner
  • Fills in shifts on weekends on call as needed
  • Monitors lobby area, greets visitors in timely manner
  • Performs administrative duties as outlined by the Community Director
  • Assists Community Director in supply ordering

Leadership/Human Resources:

  • Oversees new hire paperwork, faxes paperwork to payroll department in timely manner
  • Organizes new employee files
  • Schedules and coordinates new hire and ongoing staff training
  • Assists employees with human resource related questions
  • Works with staff to solve problems or resolve differences
  • Provides direction and support to staff in the absence of Community Director
  • Provide on-going training and role modeling and support to staff
  • Oversees staff training and orientation
  • Tracks attendance daily, communicates to managers if employee is in violation
  • Tracks yearly anniversary dates and completed updated background checks

Resident Care:

  • Assesses current resident for change of condition, documents as needed and informs appropriate parties on a timely basis
  • Completes all documentation in resident charts in a timely basis
  • Oversees the medication program in the absence of Community Director
  • Circulates in dining room and common areas throughout shift
  • Assures appropriate music is played in resident areas
  • Interacts with families and updates on resident needs as needed
  • Processes doctor orders as needed

Staff Scheduling:

  • Ensures staff schedule is accurate
  • Posts schedule at least 2 weeks prior to end of month
  • Communicates schedule changes with staff
  • Provides weekend manager with accurate schedule
  • Maintains adequate coverage on all shifts
  • Completes time off requests in accordance with employee handbook
  • Completes, distributes, and follows up on Resident Assistant assignment sheets


  • Accurately and timely processes payroll
  • Maintains payroll records in an organized manner
  • Daily matches computer print-out to schedule for accuracy
  • Maintains that computer is in working order and accurate
  • Records all new employee fingerprints in system
  • Ensures all employee files are complete and up-to-date
  • Maintains file system for tracking individual employee performance reviews and notifies supervisors
  • Oversees employee benefit program. Distributes information to employees, signs up new employees


  • Conduct tours as directed
  • Takes phone inquiries as directed
  • Greets all visitors

Heritage Senior Living is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, genetic or military status.

About secureteam

A Computer Programmer whose articles got mentions from the likes of The New York Times, Kissmetrics and AllTopStories. He writes articles, novels and poems; spends most of his time reading everything he could get his hands on. He is currently pursuing his Masters from The University of Illinois and holds a Bachelors in Electronics Engineering from the University of California. He is a programmer, a motivational writer and speaker.

Leave a Reply

Your email address will not be published. Required fields are marked *