Apprentice job – Havas Life – Chicago, IL

Apprentice

Havas Life

4 reviews


Chicago, IL

The primary job function is to support the Account Service team to which he/she belongs. This person will be responsible for tracking the status of jobs internally and externally and ensuring that all deadlines are met. They will also manage the financial function for the account team, ensuring jobs are opened and developed, and that estimates and billing occur promptly within agency and client timelines.

Job Development

Facilitates daily communication between account, creative, and agency support services

Works closely with Project Management to develop schedules for each job and monitors progress, advises agency team of potential problems

Handles work orders, estimate requests, and may assist/write contact reports

Assists with job development by communicating changes and keeping team informed

Updates and issues client status reports (under supervisor’s guidance)

Works with client support services to expedite job completion and keep them updated of what is priority

Participates in weekly status meetings

Assists supervisor with other projects as necessary (e.g. disseminating information, compiling SWOT analyses, developing tactical plans, )

Attends all internal meetings related to assigned projects/job development, including internal billing meetings

Participates in client meetings as deemed appropriate by supervisor

Financial

Coordinates and submits job estimates to supervisor for approval and then submits to client

Reviews vendor invoices for billing and ensures that these invoices are paid

Initiates and assists in the development of quarterly fee forecasts

Reviews and revises monthly hour/fee and OOP reports, and submits to supervisor for approval

Ensures timely client approval of estimates

Keeps track of the hours and OOPs on all jobs and when estimates are sent/received on the brands tracking report

Assists with billing reports and participates in billing meetings, internally and externally

Prepares monthly billing summary for client team (with supervisor input)

Research

Reviews category literature and publications

Forwards articles/papers of interest to the client, accompanied by a summary of key point (with supervision)

Provides competitive updates to internal team and clients when appropriate

Keeps updated competitive binders of journal ads

Experience

0-1 years of relevant business experience

Bachelor’s degree or equivalent

Prior internship experience in healthcare and/or the communications industry preferred

Knowledge of Microsoft Word, Excel and PowerPoint necessary

Microsoft Project, Lotus Notes preferred

About secureteam

secureteam
A Computer Programmer whose articles got mentions from the likes of The New York Times, Kissmetrics and AllTopStories. He writes articles, novels and poems; spends most of his time reading everything he could get his hands on. He is currently pursuing his Masters from The University of Illinois and holds a Bachelors in Electronics Engineering from the University of California. He is a programmer, a motivational writer and speaker.

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