Administrative/Accounting Assistant job – Lansing Trade Group – Burlington, VT

Administrative/Accounting Assistant

Lansing Trade Group

Burlington, VT

The Administrative/Accounting Assistant provides administrative and customer support to the Trader and may occasionally assist others. This position is responsible for the accurate and timely execution of the entire purchase and sales contract process from entry to final settlement. The individual in this position maintains a computer database of information should have a general knowledge of accounting procedures, is responsible for accurately inputting trades, generating reports, troubleshooting to resolve issues, and providing customer service to buyers and sellers.

Primary Duties & Responsibilities

This individual reports directly to their assigned Location Manager(s) and assists with documenting daily trading of commodities, data entry into computer to record quantity, cost, delivery and billing information.

Assist Trader with documenting daily trading of commodities, data entry into computer to record quantity, cost, delivery and billing information. Provide futures reconciliation and verification of trader’s daily and monthly position.

Generate sales invoices and settlement checks on a daily basis. Review and assist in the collection of accounts receivable as needed.

Provide logistical support for commodity shipments by rail, truck or barge. May include supplying and billing of equipment, tracing rail cars, troubleshooting delivery issues, and payment of freight.

Provide assistance to customers in resolving commodity, freight, accounting, and other issues.

Utilize computer programs to maintain purchases, sales, futures, transportation, freight variance and daily position reports.

Job Requirements

Education / Experience

Entry level, 2-year or 4-year degree

General knowledge of accounting process and ability to reconcile information.

Strong attention to detail and high level of accuracy.

Ability to multitask

Ability to communicate clearly and concisely with all levels of the organization and with external customers.

Ability to work in a team-based environment and independently.

Possess excellent follow-up skills.

Requires computer aptitude for database management, general word processing and spreadsheet programs.

Willingness to take on additional duties and responsibilities as needed.

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