Administrative Services Lead job – City and County of Denver – Denver, CO

About Us

CITY EMPLOYEES ONLY – This is a city employee only recruitment for all current Denver City employees with or without Career Service status.

Public Works services have earned Denver an international reputation as a beautiful city. Public Works employees have helped to build this reputation through the quality of our work; work that directly impacts the quality of our environment, transportation and construction. Public Works is a diverse department that shares one common goal, working to improve our quality of life in Denver.

Our Wastewater Division is responsible for the City’s Sanitary Sewer and Storm Drainage systems.The Administrative Services section of Wastewater Management provides intra-Departmental customer service and supports the Customer Service section’s storm billing program.

We run a copy and supply room where we hand out supplies, make copies, bind books and do lamination by request. We operate the Wastewater switchboard and route calls throughout the building. We are responsible for mail collection and delivery throughout the building. We publish the Wastewater newsletter, The Pipeline, and take photographs for Departmental and Public Works’ events as needed. We compile the building’s phone list. We scan the daily bill payments to the cashier into our in-house Storm Merge application and ensure that they are 100 percent accurate.

Oh, and we also process, print, fold and mail more than 30,000 storm bills per month.

We’re a tight-knit group that knuckles down on big jobs but keeps it light; we have a great working environment here in the Wastewater building ( free parking !).

About Our Job

The Executive Assistant position offers a fantastic opportunity for a qualified candidate to flex their creativity in the pages of The Pipeline, mix and mingle with the rest of Public Works during big Public Works’ events as the unofficial photographer of record and generally function, in the argot of professional wrestling, as our Agency’s Hype Man, er, Hype Person. There’s plenty of blue collar knuckling down involved as well, in the production of our weekly storm billings, where the right person can take pride in being an integral part of making sure the City’s coffers are well-stocked. We do the jobs that other departments don’t always want to do, we do them well, and we take pride in it.

Here’s a summary of what you’ll do:
Plan, design and build The Pipeline, the Wastewater Management Division’s monthly newsletter.

Assist Mail Clerk with Storm Billings

Update and Monitor the Downstairs TV

Metro Wastewater Board Luncheon

Maintain employee manuals/employee procedural training

Take photos as needed/requested

Research and evaluate best office practices and technology.

Fill in wherever and whenever necessary for your co-workers, be it on the switchboard or the mail run or the copy room.

Serve as Staff Lead in absence of Supervisor.

Any additional clerical/editorial/compositional duties that your supervisor sees fit.

About You

Ideal candidate:
We are looking for an outgoing, friendly, and creative person with strong communication and leadership skills who isn’t afraid to get their hands dirty on regular big projects. Experience with desktop publishing, bulk mail processing and bulk mail software is preferred.

We realize your time is valuable, so please do not apply if you do not have at least:

Education Requirement:
Graduation from high school or possession of a GED, HiSET, or TASC Certificate or one additional year of work experience at the type and level of ASA III. Experience Requirement:

Three years of clerical or office support work experience at the type and level of ASA III that includes two years of specialized/technical experience. Education/Experience Equivalency: Additional appropriate post high school education may be substituted for the minimum experience requirement on a year for year basis except for one year of specialized/technical experience.

About Everything Else

  • Please Note: You will no longer receive communications via e-mail or regular mail regarding your application status. Please check your status throughout your application process by going to and use your application login.

Classification Title : Executive Assistant I

Agency : Public Works

Recruiter : LCW

Assessments / Testing: This position may require an online or in-person assessment. If testing is required, you will receive an email from AssessmentTeam with further information about the testing process after the position has closed. Please add AssessmentTeam to your safe sender list and check your spam or junk mail for this email. For a list of positions that require testing and more information about our testing process, click here .

Pre-employment Screening: An offer of employment is contingent on the verification of credentials and other information required by law and City and County of Denver policies, including the successful completion of a background check. Candidates must pass a criminal background check and other verifications required for the position which may include, but are not limited to, employment and/or education verification, motor vehicle record check, drug test, and/or physical. The existence of a conviction does not automatically disqualify an individual from employment except where federal or state law or regulations prohibit employment of an individual with certain convictions. For more information about the selection and employment screening process, click here .

Probationary Period: This position may require the selected candidate to complete at least a six month probationary period prior to attaining career status with the City & County of Denver. For more information about the probationary period, click here .

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

About secureteam

A Computer Programmer whose articles got mentions from the likes of The New York Times, Kissmetrics and AllTopStories. He writes articles, novels and poems; spends most of his time reading everything he could get his hands on. He is currently pursuing his Masters from The University of Illinois and holds a Bachelors in Electronics Engineering from the University of California. He is a programmer, a motivational writer and speaker.

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