Administrative Assistant job – The Mall at Millenia – Orlando, FL

Administrative Assistant

The Mall at Millenia

Orlando, FL 32839

The Mall at Millenia, Orlando’s World Class Shopping Center is seeking an Administrative Assistant.

Ideal candidate has exceptional interpersonal and communication skills, is a fast learner, and has the ability to work efficiently on multiple projects at once. Position involves encounter with members at every level of the organization, vendors, subcontractors and members of the public, and requires a sense of responsibility to provide a high level of customer service and accurate information. Operations are dynamic and situations may require immediate attention. This position has high exposure to the public and requires a friendly, professional approach and demeanor under all conditions. It also requires a genuine willingness to assist people with a wide range of requests and needs. While performing the duties of the position, the employee is regularly required to sit, stand and walk for extended periods of time throughout the course of daily activities. The employee is occasionally required to climb, lift, balance, stoop, kneel, or crouch. The employee is required to work on a computer, in addition to doing paper work. Candidates must be able to pass a background check.

Responsibilities include but not limited to:

  • General administrative assistance to all departments with an emphasis on Marketing Programs
  • General support of event planning and execution, including assistance with securing merchant participation, distribution of scope of work documents, event recaps, printing of collateral and linen and costume cleaning and storage.
  • Makes travel arrangements for department(s) personnel as well as assists with conference and professional engagement registration.
  • Maintain inventory of department materials, premiums, collateral.
  • Assists with meetings, including contacting participants, booking rooms, ordering catering and set-up.
  • Assists with changes for online directory, paper directory and static directory.
  • Compose correspondence ( memos, emails, mail merge and letter responses to requests or inquiries)
  • Gift Card Requests, including issuance, receipt confirmations and card presentations.
  • Maintains Corporate and Merchant Reports with an emphasis on Marketing Programs.
  • Maintain documents, databases and tracking of programs with an emphasis on Marketing Programs.
  • As needed, answers all incoming telephone calls, thoroughly screens the calls before forwarding to the appropriate person. Taking and dissemination of messages. Works as a team with the other Administrative Assistants maintaining coverage at all times.
  • Assists in maintaining the kitchen and bathrooms are stocked with appropriate supplies
  • Exhibit regular, reliable, punctual and predictable attendance.
  • Other duties as needed and assigned.
  • Complies with company policies

Key Qualifications:

  • Minimum of 1 to 2 years’ experience in an administrative capacity.
  • Well rounded, strong oral and written communication skills.
  • Proficient computer skills, particularly Microsoft Office tools (Excel, Word, Outlook, PowerPoint).
  • Ability to solve problems with ease and enjoyment.
  • Ability to manage multiple tasks/assignments simultaneously.
  • Ability to proactively assess the needs of others
  • Exercise accuracy, organizational skills, discretion, good judgement, attention to detail, courtesy, tact and patience.
  • Strong interpersonal skills; ability to establish and maintain good working relationships with other Forbes employees, merchants, vendors and subcontractors.

The Mall at Millenia Offers:

Competitive Salary

401K Retirement Plan

Medical and Dental Insurance

Paid Vacation

For immediate consideration please apply online or mail your resume and salary history to:

Laura Frost

Office Manager

The Mall at Millenia Management Office

4200 Conroy Road

Orlando, FL 32839

Employment is contingent upon successful completion of a thorough background investigation. The Mall at Millenia is proud to be an Equal Opportunity Employer

Job Type: Full-time

Required experience:

  • Administrative Assistant: 1 year

» Apply Now

Please review all application instructions before applying to The Mall at Millenia.

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