Administrative Assistant job – K&L Company – La Jolla, CA

Administrative Assistant

K&L Company

La Jolla, CA

Prominent San Diego builder/developer is seeking an Administrative Assistant to join our fast growing company.

Administrative Assistant would perform administrative and office support activities for supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Microsoft Office software skills are required, as well as Internet research abilities and strong communication skills.

Job Duties:

  • Self Starter
  • Scheduling/Calendaring (Calls, Emails, Meetings)
  • Senior Staff / Management Team
  • Departments / Groups / Teams
  • Companies / Vendors / Clients / Partners
  • Appointments (including Personal – e.g. Doctor, Dentist)
  • Reservations (e.g. Restaurants, Shows, Conferences)
  • Coordinating Family/Personal Calendars
  • Travel Arrangements, Travel Preferences & Requirements
  • Mailing and Shipping Items
  • Calls
  • Placing Calls
  • Returning VMs
  • Confirming Appointments & Reservations
  • Contacting Staff, Prospects, Clients and Partners
  • Arrange Conference Calls, Webinars, and Web Calls
  • Emails
  • Email Routing and Follow-Up
  • Establishing Contact/Distribution Lists
  • Addressing Work-Flow with Staff
  • Replying “on behalf of” …
  • Social Network Updates
  • Twitter / Facebook / YouTube / Blogs
  • Workflow Routing
  • Meeting Notes/Transcription/Prep
  • Event Prep/Coordination
  • Mail Screening/Forwarding
  • Expense Report Processing
  • Buying Gifts & Shipping/Sending
  • Research Gathering
  • Reporting/Meeting Preparation
  • Data Hygiene/Updated (e.g. applications in-house or in cloud)
  • On-line File Management (e.g. Evernote, DropBox)
  • Project Management
  • Dictation

Job Type: Full-time

Salary: $15.00 to $19.00 /hour

Required experience:

  • Administrative Assistant: 1 year

General Contracting Company focused on Urban infill projects ranging from 5-50 units.

About secureteam

secureteam
A Computer Programmer whose articles got mentions from the likes of The New York Times, Kissmetrics and AllTopStories. He writes articles, novels and poems; spends most of his time reading everything he could get his hands on. He is currently pursuing his Masters from The University of Illinois and holds a Bachelors in Electronics Engineering from the University of California. He is a programmer, a motivational writer and speaker.

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