Administrative Assistant job – Florida State University – Tallahassee, FL

Initial contact person for all Physics inquiries via both Physics main telephone line and front desk attendant. Performs administrative duties for Chairman. Type correspondence and reports. Screens incoming correspondence and other diversified administrative duties. Attends and prepares minutes from faculty meetings.
Acts as the FACET representative for Physics. Ensures that effort reporting within OMNI system proceeds according to the schedule established by the University. Assists employee, supervisor, and the Office of Institutional Research to resolve discrepancies. Maintains Outside Activity forms for all employees and acts as department rep for FEAS (Faculty Expertise Advancement System).
Responsible for all aspects of promotion and tenure proceedings, including compilation of materials and compliance with departmental and university procedures. Responsible for maintenance of faculty personnel files; monitoring staff evaluations for compliance with state and university regulations; and for organizing faculty candidate meetings with Chairman and Dean, compiling necessary files and letters of reference for Physics candidates.
Assists the Office Administrator with the organization of Physics conferences and workshops and related departmental clerical duties. Run errands for the Department. Other duties as assigned.


A high school diploma/equivalency and two years of experience. (Note: post-high school education may substituent for experience at an equivalent rate.)
Experience with office practices and procedures, including filing and operation of standard office equipment; client/customer service experience; experience with Microsoft Word, Excel, and Outlook or equivalent software; experience drafting and proofreading business correspondence; and the ability to communicate effectively verbally and in writing, to include accurately recording meeting minutes. Ability to use proper telephone etiquette; organize and prioritize work assignments and meet deadlines; and establish and maintain effective working relationships.


Knowledge of University policies and OMNI. Ability to do basic math.

Anticipated Salary Range

Anticipate hiring in the mid-twenties.


If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check.

Pay Plan

This is an USPS (University Support Personnel System) position.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans’ Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans’ Preference, go to, or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans’ Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

About secureteam

A Computer Programmer whose articles got mentions from the likes of The New York Times, Kissmetrics and AllTopStories. He writes articles, novels and poems; spends most of his time reading everything he could get his hands on. He is currently pursuing his Masters from The University of Illinois and holds a Bachelors in Electronics Engineering from the University of California. He is a programmer, a motivational writer and speaker.


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