A User Guide On Outlook 2010 Address Book Contacts

Unarguably Outlook 2010 stands out among the list of Personal Information Manager (PIM) apps available out there. Apart from sending and receiving emails, it provides list of tools and features which lets user manage and organize task, emails, calendars and contacts under one hood. Today we will be excavating deep into Outlook 2010 Contacts, through which you can easily add, edit, manage and organize contact list.

To begin with, launch Outlook 2010 to take a closer look of Contacts options available. On left sidebar, click Contacts.

The Contacts main window will appear showing the existing contacts.

13 A User Guide On Outlook 2010 Address Book Contacts

Navigate to Home tab, you will see list of Contacts groups; New, Delete, Communicate, Current View, Actions, Share, Tags, and Find. From these groups you can customize existing contacts in a lot better way.

contacts tab

We will be digging deep into groups, From  New group you can create a new contact instantly, click it to start entering required information.

new contact

From New Contact Group, start creating new group right from the scratch, containing different members and their related information.

new group

In New group, you can also create different new items such as; E-mail, Appointment, Meeting, Contact, task etc.

new items

For deleting any existing contact, select the desired content and click Delete button.

2

In Communicate group, you are provided with different options to communicate with existing contacts. Select the contact and click E-mail. You can also send the selected recipient a meeting invitation.

email to contact

Explore more communication options from More options; you can make a call, reply with instant message, create journal entry and assign a task to selected contact.

more

Switch to different views from Current View and it will instantly show you the contacts in selected views.

3

From Actions groups, you can perform certain actions over contacts. From Move options, select the destination where you want to move the selected contact. From here you can move selected contact to different folders.

move

If you want to send a contact for Mail Merge purpose, click Mail Merge, it’s dialog will appear from where you need to fill out the required fields and specify the document location, before clicking OK.

mail merge

As Outlook 2010 provides superb cohesion with other Office Suite apps, you can send the contact directly to OneNote with a single click.

onenote

For sharing Contact, select the desired option from Share group. You can forward it as Business Card, Outlook Contact and as Text message.

share

From Tags group, you can stick different tags with the contacts, assign colored categories and make selected contact as Private.

contacts category

For find out specific contact from a long contact list, just enter the search keyword in Find a Contact search box.

find

One of the most important function is to export Contacts, which users can easily do in different formats using this guide (note that it requires an add-in to be installed).

You might also be interested in our compete guide of Outlook 2010 Send/Receive function.

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About Alyse Kalish

Alyse Kalish
As an Associate Editor for The SalesJobInfo, Alyse is proud to prove that yes, English majors can change the world. She calls many places home, including Illinois where she grew up and the small town of Hamilton where she attended Colgate University, but she was born to be a New Yorker. In addition to being an avid writer, Alyse loves to dance, both professionally and while waiting for the subway.

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